Board of Directors Annual Election

Current holder: Mike Checky

• Oversees all club operations and activities
• Presides over meetings
• Signs contracts and checks
• Appoints committees as needed
• Votes as a member of the Board of Directors

Extra duties currently performed by the incumbent, beyond the elected role:

• Sound System Coordinator
• Treasurer

Current holder: Dorothy Jones

• Assumes the office of President and performs duties when the President is absent
• Oversees publicity, flyers, and email communications
• Assists the President and fills in when needed
• Signs contracts and checks
• Coordinates the club website as needed

Extra duties currently performed by the incumbent, beyond the elected role:

• State Fair Coordinator

Current holder: Julie Elholm

• Serves as President of the corporation in the absence of both President and Vice President
• Manages correspondence and records
• Takes and distributes meeting minutes
• Maintains official documents
• Keeps hard copies and computer files up to date
• Mails cards (e.g., birthday, sympathy), and orders flowers/plants as needed

Current holder: None

• Serves as President of the corporation in the absence of President, Vice President and Secretary
• Manages finances and maintains financial records
• Provides financial reports at board meetings and annual meetings
• Tracks income, expenses, and receipts
• Ensures tax compliance and reporting

Current holder: Christopher Bernard

• Develops and maintains educational documents:
• Social dance curriculum
• DJ guidelines
• Evaluation rubrics for instructors, DJs, and venues
• Hosts instructor meetings every trimester to ensure understanding and alignment of curriculum
• Shares evaluation reports with board members on a monthly basis
• Ongoing coaching / continuing education conversations for instructors and DJs on an as-needed basis
• Defines and communicates instructor and DJ guidelines

Extra duties currently performed by the incumbent, beyond the elected role:

• Selection and booking of instructors and DJs as needed

Current holder: Christine DeGonda

• Coordinates a decorating crew and a clean-up crew
• Schedules entertainment such as spotlight dances or performance teams
• Coordinates instructor and DJ scheduling and communication:
  • Makes an effort to schedule six months in advance when possible
  • Ensures instructors and DJs have copies of the curriculum and guidelines
  • Is open to hiring new instructors and DJs
  • Obtains approval from the Board of Directors

Current holder: Jess Skjonsby

• Designs and posts social media graphics for Facebook and Instagram:
• Regular dances
• Staff bios
• Promotional posts (e.g., membership, important announcements, etc.)
• Maintains public-facing calendar available on WCSMN.com
• Creates FB events for upcoming dances (at least 1 month in advance)
• Cross posts events to WCS Minnesota group on Facebook
• Creates and manages a social media posting schedule
• Communicates with board and staff to coordinate photos, messaging, etc., as needed
• Creates printed signage and flyers
• Coordinates development and ordering of club merchandise
• Develops and presents member feedback reports for board review and communication

Current holder: Nicole Grottodden

• Maintains membership database and records
• Publishes member sign-in lists for dances
• Provides membership reports for board meetings
• Maintains and publishes membership directories
• Handles renewals and welcomes new members
• Issues membership cards
• Creates and prints renewal forms and membership cards annually
• Represents member interests in board decisions
• Proposes membership recognition programs and improvements
• Executes membership campaigns

Extra duties currently performed by the incumbent, beyond the elected role:

• Website Manager
• Refreshments Coordinator

The elected Directors support these additional responsibilities as needed, or may appoint volunteers from our dance community:

• Greeter and Registration Coordinator
• Newsletter Coordinator
• Photographer
• Refreshments Coordinator
• Sound System Coordinator
• State Fair Coordinator
• Videographer
• Website Manager